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You can also store your items in an Excel table to create a dynamic drop-down list.ġ.

But if the user selects Chinese from the first drop-down list, the second drop-down list contains the Chinese dishes. A second drop-down list contains the Pizza items.ģ. For example, if the user selects Pizza from a first drop-down list.Ģ. Want to learn even more about drop-down lists in Excel? Learn how to create dependent drop-down lists.ġ. Note: to remove all other drop-down lists with the same settings, check "Apply these changes to all other cells with the same settings" before you click on Clear All. To remove a drop-down list in Excel, execute the following steps.ġ. On the second sheet, simply add a new item to the end of the list. As a result, the range returned by the OFFSET function expands and the drop-down list will be updated.Ħ. When you add an item to the list on Sheet2, COUNTA(Sheet2!$A:$A) increases. COUNTA(Sheet2!$A:$A) counts the number of values in column A on Sheet2 that are not empty. Reference: Sheet2!$A$1, rows to offset: 0, columns to offset: 0, height: COUNTA(Sheet2!$A:$A) and width: 1. Click in the Source box and enter the formula: =OFFSET(Sheet2!$A$1,0,0,COUNTA(Sheet2!$A:$A),1)Įxplanation: the OFFSET function takes 5 arguments. You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list.Ĥ. To remove an item from a drop-down list, at step 2, click Delete, select "Shift cells up" and click OK. You can check this by opening the 'Data Validation' dialog box.ĥ.

Note: Excel automatically changed the range reference from Sheet2!$A$1:$A$3 to Sheet2!$A$1:$A$4. To add an item to a drop-down list, go to the items and select an item.ģ. You can add or remove items from a drop-down list in Excel without opening the 'Data Validation' dialog box and changing the range reference. You can now enter a value that is not in the list. On the Error Alert tab, uncheck 'Show error alert after invalid data is entered'.ĥ. The 'Data Validation' dialog box appears.ģ. On the Data tab, in the Data Tools group, click Data Validation.

To allow other entries, execute the following steps.Ģ. First, if you type a value that is not in the list, Excel shows an error alert. You can also create a drop-down list in Excel that allows other entries.ġ.